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|Select Your Tour/Workshop||[if 183 like=”Private”] ( – )[/if 183]|
|How did you hear about this tour?|||
|Date of Birth|||
|Your Height||[if 191 equals=””]N/A[/if 191]|
|Passport Expiry Date|||
|Passport Country of Issue|||
|Smoking Rooms (when possible)?|||
|Double or Separate Beds?|||
|State / Prefecture / Province|||
|Postal / Zip Code|||
|Country of Residence|||
|Telephone Number (Home)|||
|Telephone Number (Cell)|||
|Emergency Contact Name|||
|Relationship to you|||
|Emergency Contact Phone Numbers|||
|Food Preferences or Allergies|||
|Cancellation Policy Agreement|||
|Insurance and Understanding of Risk|||
|Participant Agreement, Release & Assumption of Risk|||
|Date of Agreement|||
A deposit is required for each participant to secure your place. Payment in full is required when booking is made less than 90 days before the tour/workshop start date.
Balance payments are due 90 days before the start of the trip. Martin Bailey Photography K.K. reserves the right to cancel your reservation if payment is not received when due.
Deposit(s) – if you decide to cancel and we are able to refill your space, your deposit(s) may be refunded, at our discretion. If we cannot refill your space, we cannot refund your deposit/reservation fee
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* NOTE: If you cancel up to 36 days before the start of the tour and we are able to backfill your place, some recoverable costs may be refunded at the discretion of Martin Bailey Photography K.K.
If you wish to cancel your tour you must send notification by email to [email protected] or by fax to +81(0)42-446-6382.
Notes on Cancellation Fees and Notification Timing
Cancellation of the tour due to natural disasters and other forces outside of your control or the control of Martin Bailey Photography K.K. will be evaluated on a case by case basis, depending on how close we are to the tour start date. The funds for most tours are payable to external entities as early as three months before the start date and would require negotiation specific to the situation to determine how much of the tour fees can be returned, if any. We strongly advise you to take out trip insurance (see next section) to cover any losses you may incur should either party have to cancel your tour/workshop.
Insurance requirements for your tour are as follows.
Each participant MUST be covered by Medical Insurance that is valid overseas.
We strongly urge you to take out travel, cancellation, curtailment and default insurance for your trip.
Travel Insurance helps to minimize the risk of monetary losses you would incur in the event of a delay of your departure due to weather, airline strike, missed connection, etc. or due to your inability to travel for reasons such as illness, injury, unforeseen financial complications and other personal circumstances, or if you are required to cancel or cut your trip short for medical, injury or any other reasons. There is also risk that natural disaster cause the tour to be cancelled or cut short due to circumstances outside of your control and that of Martin Bailey Photography K.K. or our contracted service providers, for which we do not assume any responsibility.
There are restrictions and limitations on any insurance program. For this reason, choose your insurance carefully. Check their policies regarding trip cancellation, baggage, cost of international flights and medical insurance. If you intend to include cancellation insurance, the travel insurance companies could require that you buy insurance no later than 7 to 14 days after paying your deposit. If you wait longer, some companies may enforce stricter conditions, so do not delay in contacting an insurance company. To buy online, try companies like www.travelexinsurance.com, www.worldnomads.com or www.insuremytrip.com.
If you will be traveling with a lot of camera gear, you may need to take out additional insurance to cover your gear overseas. If in doubt, check with your insurance company.
In consideration of the services of Martin Bailey Photography K.K., their agents, owners, officers, volunteers, participants, employees, and all other persons or entities acting in any capacity on their behalf (hereinafter collectively referred to as “Martin Bailey Photography K.K.”), I hereby agree to release, indemnify, and discharge Martin Bailey Photography K.K., on behalf of myself, my children, my parents, my heirs, assigns, personal representative and estate as follows:
I expressly agree and promise to accept and assume all of the risk existing in this activity. My participation in this activity is purely voluntary, and I elect to participate in spite of the risks.
I hereby voluntarily release, forever discharge, and agree to indemnify and hold harmless Martin Bailey Photography K.K. from any and all claims, demands, or causes of actions, which are in any way connected to my participation in this activity, exclusive of an act of gross negligence or willful misconduct on the part of Martin Bailey Photography K.K. if proved in a court of law.
I certify that I have adequate insurance to cover any injury or damage I may cause or suffer while participating, or else I agree to bear the costs of such injury or damage myself. I further certify that I am willing to assume the risk of any medical or physical condition I may have.
On Japan tours, I understand that Martin Bailey Photography K.K. and their agents will make every effort to ensure that we arrive back in Tokyo by the end of the last day of the tour, but I understand that weather conditions or other circumstances outside of their control could cause delays, and I agree that I will not hold Martin Bailey Photography K.K. or their agents responsible for any additional charges related to change or cancellation of international flights or hotels after the tour.
In the event that I file a lawsuit against Martin Bailey Photography K.K., I agree to do so solely in Tokyo, Japan, and I further agree that the substantive law of Japan shall apply in that action without regard to the conflict of law rules of that state. I agree that if any portion of this agreement is found to be void or unenforceable, the remaining document shall remain in full force and effect.
Your tour itinerary has been carefully designed to assure participants the best opportunities that our destinations have to offer; however, should events arise that are beyond our control, activities and hotel arrangements are subject to change without notice.
By signing this document I agree to all of the conditions set out in this document including the Cancellation Policy which I have read and understood. I further acknowledge that if anyone is hurt, or property is damaged, during my participation in this activity, I may be found by a court of law to have waived my right to maintain a lawsuit against Martin Bailey or Martin Bailey Photography K.K. on the basis of any claim from which I have released them herein.
Participant’s signature: 
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